Behind on reconciliations, dealing with incorrect balances, or unsure whether materials, subcontractors, equipment, deposits, and credit-card activity are being recorded consistently? A focused cleanup can rebuild a dependable starting point.
Busy seasons, multiple cards, supplier purchases, subcontractors, equipment, customer deposits, and owner transactions create plenty of opportunities for QuickBooks to fall behind or stop matching the real financial activity.
Bank and credit-card balances no longer agree to statements, or reconciliations have not been completed for several months.
Materials, subcontractors, equipment, fuel, and other job-related expenses have been categorized differently from month to month.
Old accounts, duplicate activity, incorrect balances, and uncategorized transactions make the profit-and-loss statement or balance sheet difficult to rely on.
A cleanup is not simply recategorizing the bank feed. Plutus works through the agreed periods and accounts so the balances are supported and the file has a cleaner structure going forward.
We identify the periods involved, accounts that need reconciliation, obvious balance problems, and the records available to support the cleanup.
Accounts are worked through period by period, duplicate or incorrect activity is addressed, and classification questions are documented for review.
Once the agreed cleanup is complete, the file is positioned for clearer reporting and, when appropriate, a transition into monthly or quarterly bookkeeping.
Cleanup solves the historical problem. Ongoing bookkeeping is what keeps the same problems from returning. Contractor and trade businesses can transition into monthly or quarterly service after the agreed cleanup periods are complete.
Cleanup can address a few unreconciled months or a longer backlog. The initial QuickBooks Review is used to determine which periods, accounts, and supporting records are involved before a project scope is proposed.
Common issues include unreconciled bank and credit-card accounts, duplicate transactions, inconsistent materials or subcontractor classifications, incorrect loan balances, old accounts, uncategorized activity, and customer or project transactions that are difficult to follow.
The cleanup focuses first on accurate and reconciled bookkeeping records. Existing customer or project tracking can be organized when appropriate, but complex job-costing systems, WIP schedules, retainage accounting, or construction accounting are outside the standard cleanup scope.
Yes. Once the agreed cleanup periods are complete and the file has a dependable starting point, monthly or quarterly bookkeeping can begin based on the needs of the business.